Commercial Litigation Legal Assistant/ Floater Permanent

Full service law firm located downtown Toronto is growing! The firm is seeking a litigation legal assistant to join their team.

The Assistant is responsible for preparing, coordinating, revising, transcribing and organizing legal and administrative documents.

Responsibilities:

 Create documents and correspondence through transcription and copy-typing, making revisions as necessary

 Complete expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders

 Photocopy and/or organize documents for distribution, mailing and binding

 Schedule and confirm appointments, meetings and conferences

 Prepare and generate pre-bills for monthly billing, as needed

 Book travel and make reservations, as required

 Prepare minute books

 Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats

 Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines

Qualifications:

 Legal Assistant Diploma from an accredited institution, with 5+ years’ experience working within a similar role in a law firm.

 Hands-on experience working with court or ministry forms as it relates to the litigation practice area

 Clear understanding of Rules of Civil Procedure

 Ability to work independently, following instructions with minimal supervision

 Strong technical skills working within Microsoft Word, Outlook and Calendar

 Experience using ACL

 Solid transcription and proofreading skills

 Familiar with developing basic Excel and PowerPoint charts

 Strong eye for detail