Executive Assistant – law firm downtown Toronto Permanent

Fabulous law firm located downtown Toronto is looking to hire an Executive Assistant. The firm is offering salary up to 70K, 2 days working remotely and full benefits!!!

Responsibilities:

 Schedule and confirm appointments, meetings, phone calls and conferences

 Complete expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders

 Photocopy and/or organize documents for distribution, mailing and binding

 Prepare and generate pre-bills for monthly billing, as needed

 Book travel and make reservations, as required

 Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats

 Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines

Qualifications:

 Executive Assistant Diploma from an accredited institution, with 5+ years’ experience working within a similar role.

 Microsoft Word, Outlook and Calendar, basic Excel and PowerPoint charts

 Excellent communication skills in english, written and verbal

 Hands-on experience with pre-bill administration (preferably using 3E)

 Familiarity working within a DMS system

 Tech-savvy