Executive Assistant – law firm up to 90K! Full Time

Downtown Toronto law firm, is seeking an Executive Admin Assistant to join their growing team of professionals.

Responsibilities:

• provide administrative support to lawyers, law clerks, and office management, ensuring the office is running smoothly.
• Manage and order office supplies and equipment as needed/requested
• Onboarding of new employees
• Travel arrangements (air, car, hotel, etc).
• Scanning and uploading documents to document management system
• Assist lawyers with Law Society renewals and CPD courses
• Event planning, scheduling meetings and arrange for refreshments for same
• Arrange/schedule virtual meetings via zoom  and/or conference calls as needed for various lawyers and clients
• Coordinate out of office meetings for lawyers/clients at various venues, including refreshments
• Arrange for offsite storage and update firm records as required
• Other various office tasks, as assigned, by lawyers and clerks

Qualifications

• 3 plus years experience as an administrative assistant, law office experience preferred

• Ability to support more than one team member and take on additional responsibilities as required

• Excellent customer service skills

• Excellent oral and written communication skills in English

• Attention to detail

• Ability to take instructions, prioritize incoming work, and follow through on tasks; and

• Proficient with MS Word, Outlook, PC Law, Primafact, ACL