Billing Administrator – Law firm Permanent

Fantastic Labour & Employment law firm located near Yonge and Bloor is growing! The firm is looking to add a Billing Administrator. The role is in the office 5 days per week.

• Responsibilities:
  • Prepare, review, and process client invoices
  • Edit and finalize pre-bills in collaboration with lawyers
  • Ensure all billable time and disbursements are properly captured and recorded
  • Monitor and manage trust accounts in accordance with regulatory requirements
  • Reconcile billing discrepancies and resolve issues promptly
  • Submit invoices for lawyer review and send them to the client
  • Track and follow up on outstanding accounts and support collections efforts
  • Maintain accurate client and matter billing information in the system
  • Collaborate with lawyers and administrative staff to improve billing processes and efficiency
  • Assist with day-to-day bookkeeping tasks including processing accounts payable and receivable transactions
  • Post/match journal entries for the bank, visa and trust accounts on QuickBooks Online
  • Assist with month-end and year-end financial reporting and collaborate with Firm’s accounting firm
  • Assist with other administrative duties including sending retainers and ID checks in Clio
  • Assist with plaintiff side settlement processing
  • Manage payroll and benefits for all employees
  • Respond to client inquiries regarding billing and settlement
  • Check mail, deposit cheques to bank, and other related banking responsibilities
  • Assist Partners with generating and analyzing reports to track firm growth and productivity

• Requirements:
  • Experience in accounting, bookkeeping, and/or billing, preferably in a law firm setting (3 years’ experience is ideal, but new grads who are tech saavy and quick to learn software may be considered)
  • Proficiency in MS Office Suite
  • Strong organizational skills and the ability to effectively multi-task
  • Ability to take initiative, work independently and as part of a team
  • Knowledge of Clio and QuickBooks Online
  • 5 days in office
  • Experience in plaintiff side (and settlements) considered an asset

• Package:
  • Salary 60K  (commensurate with experience)
  • 3 weeks’ vacation
  • Benefits after probation (health, dental, vision, LTD)
  • Discretionary bonus at year-end