Full Service law firm located downtown Toronto is seeking a Corporate Legal Assistant to join their team.
Responsibilities:
Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary
Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
Professionally interact with all firm members and clients
Photocopy and/or organize documents for distribution, mailing and binding
Schedule and confirm appointments, meetings and conferences
Prepare and generate pre-bills for monthly billing, as needed
Book travel and make reservations, as required
Prepare minute books
Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats
Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines
What You Offer:
Legal Assistant Diploma from an accredited institution, with 5+ years’ general corporate experience working within a similar role. Law firm exposure is preferred
Hands-on experience working with transactional/complex documents within the Corporate environment
Document specialist capability, with strong technical skills working within Microsoft Word, Outlook and Calendar
Solid transcription and proofreading skills
•Familiar with developing basic Excel and PowerPoint charts
•Hands-on experience with pre-bill administration (preferably using Elite)
Familiarity working within a DMS system is an asset