Corporate Legal Assistant Permanent

Full Service law firm located downtown Toronto is seeking a Corporate Legal Assistant to join their team.

Responsibilities: 

• Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary 
• Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders 
• Professionally interact with all firm members and clients 
• Photocopy and/or organize documents for distribution, mailing and binding 
• Schedule and confirm appointments, meetings and conferences 
• Prepare and generate pre-bills for monthly billing, as needed 
• Book travel and make reservations, as required 
• Prepare minute books 
• Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats 
• Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines 

What You Offer: 

• Legal Assistant Diploma from an accredited institution, with 5+ years’ general corporate experience working within a similar role. Law firm exposure is preferred 
•  Hands-on experience working with transactional/complex documents within the Corporate environment 
• Document specialist capability, with strong technical skills working within Microsoft Word, Outlook and Calendar 
• Solid transcription and proofreading skills 
• •Familiar with developing basic Excel and PowerPoint charts 
• •Hands-on experience with pre-bill administration (preferably using Elite) 
•  Familiarity working within a DMS system is an asset