Executive Assistant (Non-Profits Group)/Legal Assistant Permanent

Fantastic full service law firm located near Union Station is growing! The firm is looking to add a Corporate Legal / Executive Assistant

Responsibilities:

• Schedule and confirm appointments, meetings, phone calls and conferences
• Complete expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
• Prepare and generate pre-bills for monthly billing, as needed
• Book travel and make reservations, as required
• Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats
• Transfer inactive files to storage according to file maintenance guidelines

Qualifications:

• Executive Assistant Diploma from an accredited institution, with 5+ years’ experience working within a similar role.
• Strong technical skills working within Microsoft Word, Outlook and Calendar
• Familiar with developing basic Excel and PowerPoint charts
• Excellent organizational skills with the ability to manage multiple priorities with ease
• Excellent communication skills, verbal and written in English
• Hands-on experience with pre-bill administration (preferably using 3E)
• Familiarity working within a DMS system
• Tech-savvy