Receptionist/ Legal Assistant – Downtown Toronto law firm – Perfect for a new grad from legal assistant program! Permanent NEW

Fabulous boutique law firm located downtown Toronto is growing! The firm is willing to train!! The firm is looking to add a Receptionist/ Legal Assistant. This firm is where you want to be, friendly teamwork environment and a great place to grow your career. Applicants must have a legal assistant diploma

Responsibilities including, but not limited to:

– Answer and redirect telephone calls, answers various inquiries about the firm and takes messages;

– Meet and greet clients;

– Calendar management, schedule meetings and appointments with clients/counsel, and reserves boardrooms;

– Schedule court dates, confirm and ensure all material is prepared;

– Schedule courier services;

– Distribute incoming faxes and saves electronically;

– Organize and maintain client files, as required;

– Log and update all closed WVCD file documents, send files to storage;

– Photocopy, scan, prepare and bind documents;

– Draft and respond to correspondence;

– Review, format, and proofread documents;

– Liaise with process servers to ensure legal documents are filed with court, acquire the status of documents and matters to ensure that documents have been served;

– Prepare monthly accounts and cover letters and send to the clients; and

– Perform daily bank deposits.

Requirements/Skills needed:

– 1 plus year administrative experience working in an office environment;

– Excellent verbal and written communication skills in English;

– Excellent customer  service/ people skills;

– Strong attention to detail, ability to work in dynamic environment, ability to prioritize workflow and meet deadlines;

– Proven problem-solving skills;

– Positive, pro-active attitude;

– Excellent computer skills in Microsoft Suite; and

– Legal Administrative Diploma