Family Law Legal Assistant – fabulous law firm! Permanent

Fabulous full service law firm located downtown Toronto is seeking to hire a family law legal assistant.

Responsibilities:

 Prepare documents and correspondence through transcription and copy-typing, making revisions as necessary.

 Prepare expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders.

 Schedule and confirm appointments, meetings, and conferences.

 Prepare and generate pre-bills for monthly billing, as needed.

 Book travel and make reservations, as required.

 Organize, maintain, and accurately file correspondence, invoices and receipts via paper and digital formats.

 Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines.

Skills/ Qualifications:

 Legal Assistant, Law Clerk or Paralegal Certificate/Diploma from an accredited institution.

 5+ years’ experience working within a family law practice area in a law firm.

 Solid understanding of Family Law Rules and court filing processes.

 Hands-on experience working with transactional/complex documents.

 Document specialist capability, with strong technical skills working within Microsoft Office, Divorcemate and ACL.

 Solid transcription and proofreading skills.

 Familiar with developing basic Excel and PowerPoint charts.

 Strong eye for detail.

 Ability to communicate in a professional manner and provide exceptional client service.

 Excellent organizational skills with the ability to manage multiple priorities with ease.

 Hands-on experience with pre-bill administration (preferably using 3E).

 Familiarity working within a DMS system is an asset.